BOOTH EXHIBITOR DETAILS AND INSTRUCTIONS

22nd Annual Pikes Peak Food & Wine Expo 2017

Sunday, March 19, 2017 Noon-3:00pm at the Broadmoor World Arena

Thank you all for your participation, we are very excited for the event.  PLEASE READ ALL THE DETAILS BELOW!


Sample Preparation:

We had just over 1000 attendees last year, we hope to have 1500 this year.  REMEMBER, YOU ONLY NEED SAMPLINGS – NOT A FULL MEAL.  Nothing can be sold at the event; if you have a retail item or product it CANNOT be sold.  Guests will have the opportunity to bid on silent auction items and play The Wheel of Good Taste, but nothing else will be charged.


Exhibitor Booth:

All booths will be 8’x 8’.  Each will have a 6’x 30” table for the front of the booth and a 6’x 18” table at the back, plus a tablecloth on each table. Electricity is $40.00 for 110 or 220. You must notify Amberly (hospitalityexpo@gmail.com) if you need electric prior to the event (specify 110 or 220) if you didn’t include it on your registration form.

Bring your own décor, banner(s), handout material, and plates/bowls/cups, napkins, forks/spoons for service.  There will be back up plates, napkins, and forks/spoons if needed.

Front Range Equipment will offer the participants and contestants special discounts on equipment and supplies needed. Contact James or Dennis at 268-9655 for more information.


Banners:

We will not provide anything to hang your banner, please bring what you need.   This year the hockey glass will not be up so you can only hang banners on the front of the table at your booth.

IF YOU ARE A COMPETING CHEF OR BARTENDER YOU CAN HANG YOUR BANNER IN FRONT OF YOUR STATION AT THE COMPETITION.

We DO NOT have access to a kitchen, please be sure to bring anything you may need including ice.  Access to kitchen ONLY for water, please bring your own pitchers.  We have bus tubs for use if anyone needs them.  We have carts to help unload and load but please bring your own if available.

THE CARPET AT THE BROADMOOR WORLD ARENA IS NEW THIS YEAR, THEY WILL HAVE PATHS DURING SET UP TO AVOID THE CARPET FROM MOVING, PLEASE STAY ON THOSE PATHS.


PEOPLE’S CHOICE for best booth will have a new voting system this year.  We will have instructions at each booth for how to encourage guests to vote for you.  The winner of the People’s Choice will receive $500.  Voting will end at 2:15p, the winner will be announced at 2:30p.

 


Note to Alcohol Beverage Suppliers:

The liquor license falls under Centerplate. All alcoholic beverages must be accompanied by a zero-dollar invoice. If you are delivering before the morning of the event please coordinate with Kyle Kovalik from Centerplate his number is 719-477-2171.  Centerplate staff will verify ID’s and issue distinctive wristbands to guests 21 years of age or older. Guests not wearing black wristbands are NOT to be served alcohol under any circumstances. YOU CANNOT ID ANY GUESTS; THEY MUST HAVE A BLACK WRISTBAND TO BE SERVED.  Note: All guests will have a white wristband; black wristbands indicate they may be served.  If someone needs a black wristband direct them to the main entrance.


 Booth Set-up

10:00 am to 11:30 am. Please be ready by 11:30 am. Doors open at noon.


Booth Tear Down

3:00 pm to 4:00 pm. Please DO NOT tear down prior to 3 pm.


Event Parking

ALL PARKING IS FREE.  Please use the entrance into the parking lot at Venetucci.  


Registration

ALL EXHIBITORS MUST go to the registration tables located at the back dock.  There will be an envelope for each exhibitor with booth assignment and admission wristbands to be used for entry.  The first person in your party to arrive will receive the packet and will be responsible to distribute the admission wristbands to the rest of your group.  Please be sure that all people in your party are aware that they will get their wristband from YOU. If they arrive after you, they will have to call or text you that they have arrived and you will bring a wristband from your packet to them for entry. No wrist band: no entry.


Load/Unload

Please move your vehicle after unloading to allow others to unload.  DO NOT LEAVE YOUR VEHICLE UNATTENDED.  There are will be numerous exhibitors unloading and the area may be congested.  

AS OF RIGHT NOW WE ARE TRYING TO MAKE SURE ALL BOOTHS FIT ON THE FLOOR, NO FOOD OR DRINK VENDORS WILL BE MOVED TO THE CORRIDOR UNLESS REQUESTED.  IF YOUR BOOTH IS REASSIGNED I WILL EMAIL YOU WITH ALTERNATIVE INSTRUCTIONS FOR UNLOADING.


FLOOR BOOTHS – Back Dock

Pull around to the back of the Broadmoor World Arena and unload at the back dock.  There will be volunteers available to help.  We have carts to help but please bring your own if available.  Unload and proceed to park in lot C before you return to check in and set up.  If you have a large truck, you will be directed to the loading bay.  


VENDORS with one booth

When you check in you will receive 4 admission wristbands. Each person in the booth must have a wristband. If you have less than 4 people in your booth, you may use the extras as you wish. Example: for a spouse, friend, family member, employee, or give to a customer.  *Additional tickets may be purchased at the box office for $45.00.


VENDORS with additional booths

When you check in you will receive 2 additional admission wristbands for each additional booth after 1 that you purchased. Each person in the booth must have a wristband.  2 booths = 6 wristbands, 3 booths = 8 wristbands, 4 booths = 10 wristbands.  

Sponsors receive a different number of wristbands based on sponsorship levels.


SILENT AUCTION ITEMS:  If you have items to donate to the silent auction please contact Sally at sallydoyle2@yahoo.com


Your support and participation is truly appreciated.  Please contact Amberly 719-216-2978 or hospitalityexpo@gmail.com if you have questions.